Dropbox teams user permissions

Users with edit permissions can edit contents of a folder, while the other users cannot. Users are always given additional permissions rather than fewer permissions. If a group and individual's permissions are ever different, the user will always have the permissions that grant them the highest level of file and folder access. If users are listed in a shared folder more than once due to their group memberships, those users will default to the permissions that grant them additional functionality.

For example, if the group is granted edit permissions but a user invited individually to that group has view-only permissions, then the group member will actually have the additional edit permissions granted to the group.

To limit a group member's access, first remove them from the group and then invite them as an individual shared folder member with "can view" access. Or, invite each member individually to set distinct view or edit permissions for each member. Dropbox Business admins can choose whether team members can create user-managed groups. By default, team members are allowed to create user-managed groups. Note : Only admins can create company-managed groups. Users cannot ask to join a company-managed group.

As the admin of your Dropbox Business team, you can also view and manage the groups of any single team member. This can be helpful when onboarding new employees, since you can easily add them to all of the correct groups, as well as when an employee changes roles and you need to adjust their groups.

Under Group membership , you'll see a list of all the groups that team member is a part of. Let us know how we can improve:. Thanks for your feedback! Let us know how this article helped:. Only admins can change sharing, integration, an. Help center. Team admins Team members.

Dropbox Groups. Want to use Dropbox with your team? Learn more about Dropbox Business plans. Sections in this article: How to create a group How to add members to a group How to remove members from a group How to change the name of a group How to add or change group manager How to delete a group How to leave a group How to share a folder with a group Admin settings for groups.

How to create a group Create a user-managed group Team members can create user-managed groups if their admin allows it. Sign in with your work account on dropbox. Click your avatar profile picture or initials. Click View team and groups. Click Create group. Enter a name for your group. Note : This is the name all team members will see and use to invite the group to new shared folders.

As the group manager , you can change the group's name at any time. Create a company-managed group Only Dropbox Business admins can create a company-managed group.

Sign in to dropbox. Click Admin Console. Click Groups. Enter a group name. Choose whether the group will be company-managed or user-managed. Click Create. Is it possible to create a group that includes everyone on the team? Back to menu How to add members to a group Adding a member to a group will invite them to all shared folders that were shared with the group. Add members to a user-managed group Group managers can add or remove members to a user-managed group at any time.

Standard provides teams with 5 TB of storage and simple sharing and collaboration tools. For teams needing more storage and security, Advanced provides as much space as your team needs in addition to sophisticated admin, audit, integration, and security features.

Learn more about our plans here. Can I upgrade my existing Dropbox Basic or Plus account? How does migration work? If you already use Dropbox, moving to a Business account is easy! All your content will stay the same — your files will stay where they are, and all your settings like shared folder relationships and linked devices will remain the same.

For admins, all your team members who already use Dropbox will have that same experience, and anyone without an existing Dropbox account will be prompted to sign up when you send them an invite.

For Plus users who switch to Dropbox Business, any remaining credits will be returned as a pro-rated refund to the original payment method. What do I need to know to get started? No prior knowledge required! Note : There must always be at least one team admin.

How to change admin permissions Sign in to dropbox. Click the gear icon next to the member name. Click Add admin permissions or Change admin permissions. Types of admins There are eight pre-built admin roles, each with a different set of permissions. Team admins can access all permissions.

User management admins can add, remove, and manage team member accounts. Support admins can help team members with limited tasks, including resetting passwords. Billing admins can make payments and renew contracts. Content admins can set content permissions and manage content.

Compliance admins can manage retention policies and legal holds. This admin role is only available to teams that have purchased the Data Governance Add-On. Reporting admins can create reports on team activity and member data.

Security admins can manage security alerts, external sharing, and security risks.